For every individual in the workplace, practising good organisational skills helps to increase productivity and reduce levels of stress. While some may feel that they are not naturally organised, it is possible to develop these skills and begin to feel the benefits of a more orderly and efficient way of working. Implementing practical ways to become more organised is simpler than it may seem.
It is easier to achieve more and complete more tasks when it is clear where things are, as well as to decide which assignments should take priority, as Emile Salame can attest.
Tracking Tasks and Measuring Progress
Lists are essential to keep on top of important tasks; using a list to keep track of daily, weekly and monthly goals helps to establish what should be focused on and when. Similarly, a planner or calendar is crucial to ensure that no commitments clash with each other. There is software available that can be useful in outlining long-term projects. It is also worth noting that automating processes can help to increase efficiency, assigning tasks to the right people and reducing the possibility of missed deadlines.
Thinking long-term is important, but larger goals should also be broken down into smaller steps. This helps to foster a sense of achievement by allowing colleagues to observe measurable progress. Neglecting to do this can lead to people becoming overwhelmed.
The embedded PDF takes a closer look at the benefits of setting small goals.
Tracking individual tasks and long-term projects should also be done in one program, giving access to every person involved. When team members are able to update and share their progress, their colleagues will know exactly when it is their responsibility to move the project forward.
Decluttering and Prioritizing
As much as it is important to use software and calendars to keep on top of everyday tasks and long-term goals, the physical space should also be considered. Endeavouring to keep only the most vital items in sight helps to keep a more organised, clearer workspace. Items that are rarely used should be placed in a more sensible area, while obsolete materials merely take up space and should be thrown out.